DogShowHub

Creating a show

A show in DogShow is the container: a date, a place, an organizing body, and the dates that govern when exhibitors may enter. What is actually judged is the events inside it, which are the subject of the next chapter.

Keep the two apart in your head and everything else falls into place. A weekend with a national day on Saturday and an international one on Sunday is one show with two events, not two shows.

Creating the show

  1. Open shows.
  2. Press the + at the top right.
The shows page, with the filters for the next shows, the ones not yet organized, those with entries closed and those ended.
The shows page, with the filters for the next shows, the ones not yet organized, those with entries closed and those ended.
  1. Fill in the card.
  2. Save with the disk icon at the top right. Nothing is stored until you do, and the card is long enough that it is easy to forget.
A new show. The fields outlined in red are required.
A new show. The fields outlined in red are required.

date is the day of the show, name is how it appears everywhere else, and organization is the body running it.

organization name and iban are filled in for you from the organization you chose, and you can change them here. The change stays on this show and does not touch the organization record — which is the point: a show run jointly, or one collecting on a different account, needs a different heading without disturbing anything else.

map url takes a link to a map. It is worth the ten seconds: exhibitors arrive by car, at seven in the morning, in a place they have never been.

The dates

Six of the fields are dates, and they do different jobs.

visible from date and visible to date decide when the show appears in the public calendar — the list an exhibitor sees before signing in. registrations from date is when entering actually opens.

Then come first, second, third and last closing date. Only the last one is required; the others are the earlier deadlines that carry their own prices, which you set later on the event's classes tab. Enter early and you pay the first bracket, enter in the final days and you pay the last. Leave the intermediate dates empty if you charge one price throughout.

last closing date is the real deadline. After it no exhibitor can enter, and it is the date shown to them in the calendar.

The information document

information document takes a PDF: the notice with the timetable, the venue rules, the vaccination requirements, everything an exhibitor needs to read before entering. It is shown with the show in the list of open shows.

Once uploaded, the document shows a small preview; hovering enlarges it and clicking opens it in full.
Once uploaded, the document shows a small preview; hovering enlarges it and clicking opens it in full.

Once uploaded, a small preview appears next to the field. Hover the mouse over it for a larger one, click it to open the whole document. Use that to check you have uploaded the right file — it is the one thing on the page every exhibitor will read.

Steps

The steps tab carries this show's copy of the checklist described in the previous chapter, with a completed box next to each line.

The steps tab of a show: the checklist to tick off as the work goes on.
The steps tab of a show: the checklist to tick off as the work goes on.

Nothing depends on those boxes; they exist so that whoever picks the show up tomorrow can see where it was left. You can add lines here that apply only to this show.

The judges of the show

The judges tab is where you say which judges are coming to this show. They come from the judges archive, so if someone is missing, add them there first.

The judges tab of a show, with the document buttons underneath.
The judges tab of a show, with the document buttons underneath.

Press the + to add one. The card asks for the judge and then for what applies to this show only.

A judge on a show: qualifications, workload limits, stewards and the documents to send.
A judge on a show: qualifications, workload limits, stewards and the documents to send.

JBIS and BIS say whether this judge takes Junior Best in Show and Best in Show. breeder/specialist and languages are printed in the catalog. max dogs with written critics and max dogs without written critics arrive from the organization and can be lowered here for a judge who has told you what they are willing to do.

rings stewards is free text: the names of the people at the ring with them.

Invitations and communications

The lower half of the judge's card is a small dossier of documents, each with generate, send and a sent date that fills in by itself.

Each document has its own generate and send buttons, and records the date it was sent.
Each document has its own generate and send buttons, and records the date it was sent.

official judge invitation can be generated as soon as the card is saved. The text comes from the organization, so the letter is assembled for you; send emails it to the judge and stamps the date.

breeds to be judge and classes per breeds per rings stay greyed out for a while. They cannot exist yet: one lists the breeds this judge will be judging, the other the classes per breed per ring, and neither is known until the breeds have been assigned and the entries closed. Come back to them then — the chapter on assignments says when.

Until breeds are assigned, the documents that depend on them cannot be generated.
Until breeds are assigned, the documents that depend on them cannot be generated.

The remaining fields are the paperwork you receive rather than send: signed agreement by judge, passport, curriculum, judge photo and judge photo for catalog. Upload them as they arrive.

At the bottom of the judges tab, send all documents does in one press what the individual buttons do one judge at a time.

Publishing the show

A show is created not organized. In that state it exists for you and for nobody else: it does not appear in the public calendar and no exhibitor can enter it.

When the events are in, the classes priced, the breeds and rings set — in other words when the next two chapters are done — go back to the show card and press set organized.

The set organized button, next to the not organized and not ended states.
The set organized button, next to the not organized and not ended states.

From that moment the show is on the front page, with its dates and its information document, and entries can arrive.

The published show as an exhibitor sees it, among the shows with open entries.
The published show as an exhibitor sees it, among the shows with open entries.

The same button reverses it: a show that is already organized offers to set it back. Do that with care once entries have started arriving — an exhibitor who cannot find a show they were told about calls the office.