Base records

A show is not built from scratch. It borrows an organizing body, a set of judges and a type, and those three records already have to exist. This chapter is about filling them in once, properly, so that every show afterwards is a matter of picking from a list.

It is worth doing carefully. The organization in particular is not just a name: its logo and its images end up printed on every document the shows produce.

Steps: the checklist

steps is a checklist that walks you through building a show. It is not a workflow the application enforces — nothing is blocked if you skip a line — it is a list you can tick off so that nothing is forgotten between one show and the next.

The list is yours to change: add lines, remove them, reorder them with the progr number. Read it once before you start, because it is also the shortest description of what this manual covers — check the period, insert the judges, insert the events, then classes and pricing, breeds and limits, rings, best in show, and finally the catalog.

Each show carries its own copy of the list, with a completed box, a date and the name of whoever ticked it. The boxes are ticked there, show by show; this page stays the master list, so put it in order before you start creating shows.

Organizations

The organization is the body that runs the show — the kennel club, the association, the committee. Most instances have one; nothing stops you from having several.

1. Open organizations.
2. Press the + at the top right.

3. Fill in the card and save with the disk icon at the top right.

Fields outlined in red are required. The rest can wait, but two groups of them decide what your printed documents will look like, so it is better to deal with them now.

Images and documents

logo is the important one. It is put on every report the application produces, so a show whose organization has no logo prints documents with a blank space where the badge should be. catalog cover, documents header and documents signature work the same way, each on its own kind of document; signature text and president are the names printed underneath.

text for document for official judge invitation is the body of the invitation letter sent to judges. Writing it here means writing it once: every show reuses it, and a judge invitation becomes a button rather than a document to compose.

max dogs with written critics and max dogs without written critics are required. They are the ceiling of what one judge is asked to do in a day, and every judge you add to a show starts from these two numbers — which you can then change judge by judge.

Payments

iban is the account exhibitors transfer to. It is copied onto the entry document and into the confirmation email, so it must be the account you actually watch.

The three checkboxes — payment by card allowed, payment by bank transfer allowed, payment by cash allowed — decide what an exhibitor is offered at the end of an entry. Turn off what you do not accept: an exhibitor who is offered a method you do not handle will use it, and you will find the payment nowhere.

days for notify exhibitor payment non executed is the grace period after which an unpaid entry gets a reminder.

Judges

The judges archive is the list of people who can be assigned to a breed. It is not per-show: you insert a judge once and then pick them for whatever show you like.

1. Open judges.
2. Press the + at the top right.
3. Fill in the card and save. A photo is optional, but it is what appears in the catalog.

The list shows the qualifications alongside the name — international judge, national judge, and whether the judge takes Junior Best in Show. Those are what the assignments screen filters on later, so an incomplete record shows up as a judge who cannot be assigned to anything.

Event types

An event type is the level of a competition day: what it is called, how long a judgment takes, and above all which certificates it can award.

The instance arrives with the usual set already in place — Gathering, Special, Regional, National, International, European, World — and in the standard configuration only National awards CAC, while International awards both CAC and CACIB.

judgment duration is how long one dog is expected to take in the ring. It is the number the application multiplies to work out when each breed starts, so the time plan of the whole show hangs on it.

minutes for fixing results is the window after judging in which results can still be corrected.

dogs count limit, left empty, means no ceiling.

can get CAC and can get CACIB are the consequential ones. A type that awards neither will not offer certificates at the ring — not the junior and veteran ones either — and no amount of configuration further down will bring them back. Best of breed and the age bests are still awarded, so the breeds complete and the show finishes normally, but the certificates are simply not part of that kind of day.

name (en) carries a language selector: the name is translated per language, and it is the translated name exhibitors see. Set at least the English one, which is what the other languages fall back on.